In various parts of modern day life, you may from time to time need to write a cancellation letter, this might be to cancel a credit card, insurance policy, a pay TV service, or any number of other items. It's important to understand that a letter of cancellation is considered a business document, you should therefore take your time and write it in a professional manner.
Here are some cancellation letter writing tips:
- Stick to the specific point, less is more, don't waffle.
- State you intentions clearly.
- State clearly any action you require the recipient to take
- Ask for written receipt and acceptance of the cancellations
- Inform the company that you are removing authority to take any further payments on your account
- You should include a cheque with the letter to clear any outstanding balances and clear the account
- It's best to produce your letter on a computer and print it out, it always looks more professional
- Always spell check, its free and easy
- Send the letter by recorded / certified delivery, that way the recipient will have to confirm receipt via the mail service
- Make sure your address and account or membership numbers are clear on the letter
- Ensure your letter is sent to the relevant department, failure to do this may slow the process down
Here is an example of a cancellation letter:
Dear Mr Smith
Please accept this letter as confirmation i wish to terminate my club membership with immediate effect. I enclose a cheque for £25 to bring my account fully up to date, please ensure no further payments are applied to my credit card.
Please confirm receipt of this request and confirmation my account is closed by return.
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